Gyms and fitness studios track supplements, retail products, towels, and maintenance supplies across 200 to 500+ SKUs. The best inventory app for a gym needs mobile counting, retail product tracking, and low monthly cost. TrackItWeekly at $19/month is best for weekly counting and ordering. Mindbody handles class management but lacks inventory depth. Sortly is best for simple visual tracking.
Gym inventory is broader than most operators realize. It is not just protein powder and water bottles. A typical gym or fitness studio tracks:
That adds up to 200 to 500+ SKUs depending on the gym size and retail program. If you operate a boutique fitness studio with a small retail wall, you might have 100 to 200 items. A larger gym with a full supplement retail program can exceed 500.
| App | Best For | Starting Price | Mobile Counting | Retail + Supplies Tracking | Ordering Workflow |
|---|---|---|---|---|---|
| TrackItWeekly | Weekly counting and ordering | $19/mo | Yes (phone camera) | Yes | Yes (vendor-ready emails) |
| Mindbody | Class booking and management | $159+/mo | Limited | Yes (retail module) | No (no ordering workflow) |
| Sortly | Simple visual tracking | $0 (free tier) | Yes (photo + barcode) | Yes | No |
| Excel/Sheets | Free basic tracking | $0 | Limited | Manual | Manual |
TrackItWeekly handles the inventory workflow that gym management software was not designed for. You count your supplement wall, retail display, and supply closet on a weekly rhythm, get PAR levels based on usage, and send order emails to your supplement distributor or wholesale supplier.
What makes it work for gyms:
Where it falls short for gyms:
Pricing: Starter at $19/month for one location and 500 SKUs. That covers most single gyms. Growth at $79/month for up to 5 locations. 14-day free trial, no credit card required.
Mindbody is the dominant platform for gym and fitness studio management. It handles class scheduling, member check-in, billing, and retail point-of-sale. It also includes a retail inventory module for tracking products sold at the front desk.
Limitations for gym inventory:
Who it is for: Gyms that need class scheduling and member management. Mindbody is excellent for running a gym. It is not excellent for managing inventory. If your supplement reorder process involves opening Mindbody and squinting at retail sales reports, you need a dedicated inventory tool alongside it.
Pricing: Starts at $159/month. Higher tiers for multiple locations and advanced features.
If your gym has a small retail wall and you just need to know what you have, Sortly's photo-based tracking works. Photograph each product, tag quantities, and update when you restock.
Limitations for gyms: No ordering workflow. No PAR levels. No usage analytics. No multi-location on free plans. You will outgrow it when your supplement program expands or you add a second location.
Pricing: Free tier available. Paid plans start around $49/month.
| Feature | Why It Matters for Gyms | TrackItWeekly | Mindbody | Sortly |
|---|---|---|---|---|
| Mobile counting | Count the retail floor and supply closet from your phone | Yes | Limited | Yes |
| Barcode scanning | Quick lookup of supplement SKUs | Yes (camera) | At POS only | Yes |
| PAR levels | Know what to reorder without guessing | Yes | No | No |
| Vendor order emails | Send orders to supplement distributors | Yes | No | No |
| Multi-location | Gym chains with multiple locations | Yes ($79/mo) | Yes (expensive) | Yes (paid plans) |
| Low cost | Gym margins are tight on retail | $19/mo | $159+/mo | Free tier |
| Class scheduling | Member management and booking | No | Yes | No |
Yes. TrackItWeekly is not a replacement for your gym management software. It handles the inventory counting and ordering workflow that Mindbody and Zen Planner were not designed for. Your gym management platform handles scheduling, members, and billing. TrackItWeekly handles what is on your shelf, what you used, and what you need to order. They serve different parts of your operation.
Weekly is the sweet spot for most gyms. Supplement and retail products move at a predictable pace that a weekly count captures accurately. Counting less often means you run out of popular products between counts. Counting more often (daily) wastes time on items that barely moved. A weekly count of 200 to 500 items takes 30 to 60 minutes with a mobile counting app.