Square POS tracks stock levels and sends low-stock alerts based on sales data. But it does not calculate PAR levels, generate vendor-ready order emails, or support weekly stockroom counting. TrackItWeekly works alongside Square to add those capabilities. Count your stock in TrackItWeekly, get auto-calculated PAR levels, and send vendor-ready orders. Square keeps handling checkout. No integration needed. Plans start at $19/month.
Square includes free inventory management with its POS system. You can track stock quantities, set low-stock alerts, manage SKU variants, and view basic inventory reports. Square for Restaurants adds item availability toggles (known as 86ing) but does not track ingredients at the recipe level, and Square Retail adds purchase order creation. These features work for tracking what sells and alerting you when stock gets low.
But Square's inventory is built on sales data. It updates when items sell. It does not help you walk your stockroom, count what is physically on the shelf, and reconcile what the system says you have versus what is actually there.
| What You Need | Square POS | TrackItWeekly |
|---|---|---|
| Auto-calculated PAR levels (rolling usage) | No (manual reorder points only) | Yes |
| Vendor-ready order emails | Limited (Square Retail POs) | Yes |
| Weekly stockroom counting on phone | No | Yes |
| Offline counting mode | No | Yes |
| Stock Dots (visual status indicators) | No | Yes |
| Remote ordering for any location | No | Yes |
| Distributor list import | No | Yes |
| Finish and Notify count summary emails | No | Yes |
| Sales-based stock deduction | Yes | No |
| Low-stock alerts | Yes | Yes (reorder alerts) |
| Payment processing and checkout | Yes | No |
Square sends a low-stock alert when an item drops below a quantity you manually set. That works for simple products with steady sales. But it has two problems for real-world inventory management:
Problem 1: The threshold is manual. You set a number when you create the item. If your usage changes (seasonal shifts, new menu items, changing demand), that number is wrong until you manually update it. TrackItWeekly calculates PAR levels automatically based on rolling 3-week usage averages with seasonal multipliers. The threshold adjusts itself.
Problem 2: The alert is based on sales data, not physical counts. Square thinks you have 12 units because you sold 8 from a starting stock of 20. But if 3 units were damaged, 2 were comped without being rung through the POS, and 1 was miscounted last week, you actually have 7. Square's alert will not fire because the system thinks you have 12. TrackItWeekly counts what is physically on the shelf, so your order is based on reality, not system estimates.
Square handles your register and online sales. TrackItWeekly handles your stockroom counting and ordering. They do not need to connect.
The weekly workflow:
Probably not. Square Retail adds purchase order creation and advanced inventory reporting. TrackItWeekly already handles order generation and sends vendor-ready emails. If your main need is counting, ordering, and PAR management, TrackItWeekly at $19/month covers it. You can stay on the free Square POS plan for checkout and payments.
If you need Square Retail for other reasons (advanced reporting, vendor management within Square, multi-channel sales tracking), those features complement TrackItWeekly. But for the counting-to-ordering workflow alone, you do not need to upgrade your Square plan.
TrackItWeekly Starter is $19/month for one location and 500 SKUs. The Growth plan at $79/month supports up to 5 locations with unlimited SKUs and reorder alerts. Since TrackItWeekly does not replace any part of your Square subscription (Square stays free for checkout and payments), the total cost is $19/month added to whatever you already pay Square.
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