Moving From Sortly to TrackItWeekly: Why Visual Folders Arent Inventory Control

Sortly organizes what you have with photos and folders, but it cannot tell you what anything cost, what it is worth, or how long it has been tying up cash. Switching to an operational system closes those gaps without adding warehouse-level complexity.

Sortly Looks Clean. Your P&L Doesnt Care.

A weekend spent photographing every item and organizing folders feels productive for a few weeks. Then an assistant manager asks what you paid for a batch of stock, a vendor calls about an invoice you cannot locate the PO for, a count turns up missing units with no way to flag the variance, and slow-moving stock sits untouched for months tying up real cash. Sortly told you what you had. Never what it cost, what it was worth, or how long it had been eating your capital.

Five Operational Gaps

1. No COGS tracking by SKU, pricing by feel costs real margin over a year.
2. No vendor management, negotiating blind on price increases with no leverage on late shipments.
3. No weekly cycle count discipline, sporadic counters run meaningfully higher shrinkage than weekly counters.
4. No multi-location transfers, inter-store transfers can vanish into accounting fog without tracking.
5. No dead-stock identification, slow SKUs can tie up a significant share of total inventory value unnoticed.

What the Switch Looks Like

Capability	Sortly	TrackItWeekly
SKU-level COGS tracking	No	Yes
Vendor records per item	No	Yes
Scheduled cycle counts	No	Yes
Multi-location transfers	No	Yes
Dead-stock aging reports	No	Yes

How to Make the Switch

1. Export Sortly data (SKU names, quantities, folder categories, photos).
2. Add the operational layer: landed cost, vendor, reorder point, and minimum order quantity per SKU.
3. Set your first count schedule, an auto-generated weekly cycle count plan by category.

FAQ

Can I keep using Sortlys photos after switching?

You can export your Sortly data including photos, but managing two systems long-term adds friction. Most operators fully migrate rather than maintaining both.

Whats the biggest thing Sortly cant do that hurts a growing business?

COGS tracking by SKU. Without it, pricing and reorder decisions are based on feel rather than actual margin data, which compounds into real losses as SKU count grows.

How long does switching from Sortly typically take?

A few hours to export data and add the operational layer (cost, vendor, reorder point) per SKU, then one cycle count to set the new count schedule in motion.

TrackItWeekly offers a 14-day free trial.